What can you find in this document?  

Information about the protection of your personal data, including your rights. 

We have divided the Policy into four sections:
I. explanation of the terms used in the Policy, information about our contact details and your rights;
II. detailed information about the processing of your personal data; we have provided information separately for contacting us, the recruitment process and subscription to the newsletter;
III. information about the processing of your data on our Social Media profiles;
IV. information about cookies. 

I. General provisions

§ 1. Data Controller

1. The Data Controller of your personal data is Us, namely: Forum Energii Foundation with its registered office in Warsaw. In the following Privacy Policy we refer to ourselves as the "Data Controller".
2. Our registration files are kept by the District Court for the capital city of Warsaw in Warsaw, XII Commercial Division of the National Court Register (KRS), under KRS number 0000625996, NIP (tax identification number) 7010592388, REGON (business register number) 364867487. Our files contain the most important information about us, e.g. financial statements.
3. You can contact us:
   by post: Wspólna Street 35/ 10, 00-519 Warsaw
   b. by e-mail to: info@forum-energii.eu .
4. We have also appointed a Data Protection Officer, who can be contacted at: iod@forum-energii.eu .

§ 2. Terms used in the Privacy Policy

If you see any of the following capitalized terms in the following section of our Privacy Policy, you should understand them as defined below:

1. "Website" – the website, the main page of which is located at: forum-energii.eu/en,
2. "Policy" – means this document, i.e. privacy policy you are reading,
3. "GDPR" – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC. The text of the GDPR can be found here,
4. "Social media" – social networks Facebook, YouTube, Twitter, LinkedIn.

§ 3. Security of personal data

1. We use the technical measures required by current data protection legislation to prevent unauthorised persons from obtaining and modifying personal data transmitted electronically, i.e. within our Website.
2. Please note that a particular threat associated with the use of the Website is:
   malware,
   b. spyware,
   c. phishing,
   d. hacking activities aimed at breaking into IT systems.

§ 4. Your rights concerning your personal data

1. We process your personal data, therefore:
   you have the right to access your personal data,
   b. you can rectify your personal data,
   c. you can request the deletion of your personal data when allowed by the GDPR,
   d. you have the right to restrict processing, to the extent specified in the GDPR.
2. In the second part of the Policy, you will find information about additional rights. This is because on some forms, you will have additional options.
3. Would you like to exercise your rights or find out more about them? Get in touch with us. You can find our contact details in § 1 paragraph 3 of the Policy.

§ 5. Right to object

1. Once you have provided us with your personal data, you can exercise your right to object. You have this in two situations where we process your personal data:
   for direct marketing purposes; you do not need to justify such an objection;
   b. on the basis of our other legitimate interests; such an objection requires justification of your particular situation. Write us why we should not process your data.
2. Would you like to exercise your right of objection? Get in touch with us. You will find our contact details in § 1 paragraph 3 of the Policy.

§ 6. Complaint to the President of the Office for Personal Data Protection

If you believe that we are processing your personal data unlawfully, you can lodge a complaint with the supervisory authority. In Poland, this is the President of the Data Protection Authority. Here is a link to the President's website.

§ 7. Questions regarding the Policy

If you have any questions about the Policy - let us know.

II. Information relating to the processing of your personal data in the various forms and when contacting us.

§ 8. Contact us via contact form, letter, e-mail or telephone

If you contact us on our telephone number, email address, send us a letter or fill in the contact form available on the Website, please note the following:
a. Why do we need your data, i.e. for what purpose do we process it?

• to respond to your message and resolve the matter you have raised;
• marketing, by carrying out analytical activities related to our services, including those leading to learning about your preferences, as well as tailoring the content of the Website to your interests and improving the functionality of the Website, the services we offer, and opinion surveys.

b. What rights do you have?
We have described them in § 4 and § 5 of the Policy.

c. Do you have to provide us your data?
This is voluntary. However, without your contact details, we may not be able to resolve the issue you have raised. It will also not be possible for you to receive commercial information on your telephone number or e-mail address without the relevant consent.

d. On what legal basis do we process your data?

• Article 6(1)(f) GDPR, i.e. our legitimate interest,
• Article 10 of the Electronic Services Act and Article 172 of the Telecommunications Act. Remember that you can always revoke your consent. If you wish to do so, please contact us.

e. What is our legitimate interest?

The right to get in touch with you, to resolve the issue you have raised, to adapt the answer to your question to your situation and to market our services, consisting of analytical activities to learn about your preferences, to adapt the content of the Website and improve the functionality of the Website and the services offered by the Data Controller, as well as opinion surveys and internal administrative purposes.

f. To whom will we pass your data?

• Post Office,
• entities providing us with an e-mail service,
• marketing agencies,
• entities hosting (storing) the Website and your personal data for us (if you contact us via the contact form),
• provider of traffic analytics tools for marketing on our Website.

g. How long will we process your data?

For the time:

• takes to resolve the case you have presented. Depending on the type of case, also for the time needed to prove that we have resolved it, i.e. until the prescription period of claims expires;
• if you have approached us to enter into a contract with us, then we will process your personal data for the time it takes to prepare an offer for you and for you to make a decision about it. If you do not enter into a contract with us, then we will delete your data unless there is a dispute between us, in which case we will keep your data until the expiry of the limitation periods for claims.

h. Will automated decisions be made on the basis of your data, including profiling?

No.

i. Will we transfer your personal data outside the European Economic Area?

Yes. Due to the use of Website analytics tools provided by Google, it may happen that your personal data will be transferred to the United States on the basis of the European Commission Decision of 10.07.2023.

§ 9. Newsletter

If you subscribe to our newsletter, please note the following:

a. Why do we need your data, i.e. for what purpose do we process it?

Marketing, which involves promoting us and our services, sending you marketing information by email, analysing whether you read our newsletters and which content you read most. On this basis, we may also tailor newsletter content to your interests.

b. What rights do you have?

We have described these in § 4 and § 5 of the Policy. You can also exercise your right to portability of your personal data under the terms of the GDPR.

c. Do you have to provide us your data?

This is on a voluntary basis. Without providing it, you will not be able to subscribe to our newsletter or receive commercial information from us.

d. On what legal basis do we process your data?

• Article 6(1)(f) GDPR, i.e. our legitimate interest.
• Article 10 of the Electronic Services Act and Article 172 of the Telecommunications Act. Remember that you can always revoke your consent. If you wish to do so, please contact us.

e. What is our legitimate interest?

To promote our services, to improve our newsletter by analysing whether you read the content and which news items you are most interested in, and to tailor the content of our newsletter to your interests. 

f. To whom will we pass your data?

• providers of newsletter tools,
• marketing agencies and providers of marketing tools,
• entities hosting (storing) the Website and personal data for us,
• provider of traffic analytics tools for marketing on our Website.

g. How long will we process your data?

For a period of time: to carry out marketing activities by us, or until you object to further processing for marketing purposes, or revoke your consent to send messages to your email address. Your revocation of consent does not affect the lawfulness of processing prior to the withdrawal of consent.

h. Will automated decisions be made on the basis of your data, including profiling?

No.

i. Will we transfer your personal data outside the European Economic Area?

Yes. Due to the use of Website analytics tools provided by Google, your personal data will be transferred to the United States on the basis of the European Commission Decision of 10.07.2023.

 
III. Our social media profiles

§ 10. Use of our social media profiles

If you use our social media profiles, please note the following: a
a. Why do we need your data, i.e. for what purpose do we process it?

• responding to private messages you send to us,
• to have a discussion with you in the comments under individual posts,
• sharing our posts with you as a follower of our profile,
• marketing by providing information about our services and ourselves through posts we make on our profiles, including sponsored posts that are displayed to a wider range of social media users,
• statistical, in that the social media providers present us with data on the display of our posts, their reach, the number of interactions, the demographics of our followers; the data presented to us by the social media providers is statistical, but is created on the basis of the company's observation of your behaviour on our profile.

b. What rights do you have?

We have described them in § 4 and § 5 of the Policy. 

c. Do you have to provide us your data?

This is voluntary. However, due to the rules applied by Social media we will see your name or nickname and photo if you write to us or comment on our post. 

d. On what legal basis do we process your data?

Article 6(1)(f) GDPR, i.e. our legitimate interest. 

e. What is our legitimate interest?

Responding to your messages and comments, providing you with posts, informing you about our services and ourselves through them, analysing statistical data related to our profile. 

f. To whom will we pass your data?

To our social media providers.

g. How long will we process your data?

For the time: 

• it takes to resolve the case you have presented. Depending on the type of case, also for the time needed to demonstrate that we have resolved it, i.e. until the prescription period of claims expires ;
• your observation of our profile. Remember that you can always delete your comments under our posts, stop following us or cancel your social media account.

h. Will we transfer your personal data outside the European Economic Area?

There may be situations where your personal data will be transferred to the United States on the basis of the European Commission Decision of 10.07.2023.

i. Will automated decisions be made on the basis of your data, including profiling?

No.

IV. Information on cookies

§ 11. What are cookies and why do we use them

1. On the Website we use cookies, which are small text information stored on your terminal device (e.g. computer, tablet, smartphone). Cookies can be read by the Website. Do you want to know more about cookies? Take a look at Wikipedia at this link.
2. We store cookies on your computer, phone or tablet and access the information contained in them for the purposes of:
   marketing consisting in informing about our services and ourselves through posts that we place on our profile, including sponsored posts that are displayed to a wider group of Social media users,
   b. ensuring the proper functioning of the Website, including maintaining your session,
   c. statistics and analytics, in particular to enable us to analyse how you use the Website.
3. In the cases described in paragraph 2 (a) and (c) above, the processing of your personal data may take place:
   we process them on the basis of our legitimate interest, i.e. Article 6(1)(f) GDPR,
   b. our legitimate interest is to collect statistical and analytics data about how you use our Website in order to optimise its performance, and also marketing activities,
   c. We have set out your rights in relation to this processing in § 4 and § 5 of the Policy,
   d. remember that you can contact us at any time and object to the processing of your personal data that we process on the basis of our legitimate interest,
   e. We will transfer your personal data to analytics tool providers,
   f. We will keep your personal data for as long as we carry out these statistical activities or until you object to further processing for these purposes;
   g. there may be situations where your personal data processed for statistical and marketing purposes will be transferred outside the European Economic Area, specifically to the United States on the basis of the European Commission Decision of 10.07.2023,
   h. the provision of your personal data to us is voluntary and failure to do so, e.g. through the use of appropriate blocking software, does not entail any negative consequences; you will then not see content tailored to your activities on our Website.

§ 12. Types of cookies

1. There are several types of cookies on the Website:
   session cookies, which remain in the memory of your web browser until you switch it off,
   b. temporary cookies, which remain in the memory of your web browser until a predetermined period of time has passed (maximum 2 years) remember that you can delete such cookies yourself earlier,
   c. external cookies, which come from providers of analytics tools on our Website, marketing tools and owners of social networks.
2. You can find a full list of cookies with their validity periods in Appendix 1 of the Policy.
   
   

§ 13. How to delete cookies

1. You can configure your web browser to prevent cookies from being stored on your computer, phone or tablet.
2. You can delete cookies once we have stored them. To do so, you can use: the relevant functions of your Internet browser, programs for this purpose or the relevant tools available within your operating system.
3. Under these links you will find information on how to delete cookies in the most popular web browsers:

• Firefox: https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox 
• Opera: https://help.opera.com/en/latest/web-preferences/
• Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09 
• Chrome: https://support.google.com/accounts/answer/32050?hl=en&co=GENIE.Platform%3DDesktop 
• Safari: https://support.apple.com/en-us/HT201265 

§ 14. How to block cookies

1. You can configure your internet browser to prevent cookies from being stored on your computer, phone or tablet. You can also use appropriate browser extensions or programmes to do this.
2. You will find information on how to block cookies in the most popular web browsers at these links:

• Firefox: https://support.mozilla.org/en-US/kb/block-websites-storing-cookies-site-data-firefox
• Opera: https://help.opera.com/en/latest/web-preferences/
• Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09
• Chrome: https://support.google.com/chrome/answer/95647?hl=EN
• Safari: https://support.apple.com/en-us/HT201265

§ 15. Impact of changing browser settings on the use of the Website

Changing the configuration of your Internet browser to one that prevents or restricts the storage of so-called essential cookies may result in restrictions on the functionality of the Website. Deleting this group of cookies in the course of providing the Website may lead to similar consequences. This means that some of our services will not be available without cookies, for example you may not be able to complete the membership declaration on the Website.

§ 16. External cookies

1. Cookies placed on your computer, phone or tablet may come from other service providers.
2. We use the following services:
   Google Ireland Limited as part of the Google Analytics and Google Tag Manager services. These services help us analyse traffic on the Website. From these we obtain statistics and analytical data showing how you and other users use the Website. You can block the operation of Google Analytics by using a browser add-on provided by Google: https://tools.google.com/dlpage/gaoptout?hl=en
   b. Meta Platforms Ireland Ltd as part of the Pixel service. This service allows us to optimise our marketing activities, analyse traffic on the Website and information about the audience of our content.
3. You can block the operation of Google Analytics. To do so, install this browser add-on provided by Google Inc. available here: https://tools.google.com/dlpage/gaoptout?hl=en.
4. There may be situations in which your personal data will be transferred outside the European Economic Area, specifically to the United States on the basis of the European Commission Decision of 10.07.2023. 

A detailed list of cookies used on the Website is provided below: